Rates vary by job
Hourly, day, minimum, fixed and extras can differ across assignments.
Staffing agency billing
Staffing agency billing software built from approved timesheets
Turn signed timesheets, job-specific rates, expenses and allowances into accurate pay calculations and invoice-ready billing records.
Current workflow
Why pay and bill breaks when records are separate
Timesheets are approved in one place, extras live in messages, rates are held in spreadsheets and invoice data is rebuilt after the weekly cut-off.
Pay and bill friction
Approved hours are re-keyed
Manual transfer introduces delay and error risk.
Finance lacks evidence
Invoice values need signed timesheets and operational context behind them.
A connected pay and bill workflow
Keep the pay and bill record downstream from controlled operational approval.
Set job and assignment rates
Configure the supported rate context before work starts.
Approve signed timesheets
Use complete hours, breaks, notes and signatures as the source record.
Apply supported calculations
Calculate payable time, allowances and extras where configured.
Prepare billing outputs
Generate invoice records, PDFs and CSV outputs for handoff.
Looking for staffing agency payroll software?
FitterFlow prepares approved hours, rates, allowances and payment records for payroll handoff. It does not calculate statutory deductions, submit taxes or replace your payroll provider.
Before and after
What changes in pay and bill preparation
Before
Pay and bill values are calculated in spreadsheets.
With FitterFlow
Supported calculations run from the approved operational record.
Before
Extras are interpreted from messages.
With FitterFlow
Supported extras are captured before approval.
Before
Invoices are rebuilt from approved hours.
With FitterFlow
Invoice records are generated from approved timesheet data.
Before
Payroll and accounting handoff lacks context.
With FitterFlow
PDFs and CSV outputs retain the underlying job evidence.
Operational outcomes
Operational outcomes
- Cleaner transition from timesheet approval to billing.
- Less manual recalculation of supported pay values.
- More defensible invoice records.
- Better separation between operational calculation and formal payroll processing.
FAQ
Questions about this workflow
Does FitterFlow process payroll?
No. It prepares operational pay values and records, but it is not a payroll processor.
Can different jobs use different rates?
Yes. Supported rates and extras can vary by job and assignment setup.
Map one real billing software workflow
Create your agency account, configure the first records on Free, and upgrade when you need monthly timesheets and more capacity.