Pricing that follows your agency volume
Create your account on the Free plan, move to Agency when you need monthly timesheets, and use Custom pricing when volume or implementation requirements exceed the standard limits.
Verdict: Is £129/month expensive for an active agency?
Your agency makes around £28 per worker placement. Just 5 placements pay for a whole month of FitterFlow.
For an agency that actually deploys workers, £129/month is not expensive. The perceived cost is usually an issue only for micro-agencies or those starting out with very low monthly allocations.
Let's look at the math. The Standard Agency Plan costs £129/month, allowing up to 100 active workers, 400 timesheets/job sheets, and 5 team members. Assuming a gross margin of £28 per worker-shift (£120 billed to client minus £92 paid to worker), here is how the numbers stack up:
| Worker-shifts / month | Agency Gross Margin | FitterFlow Cost | Margin After System | System % of Margin |
|---|---|---|---|---|
| 5 | £140 | £129 | £11 | 92.1% |
| 10 | £280 | £129 | £151 | 46.1% |
| 20 | £560 | £129 | £431 | 23.0% |
| 50 | £1,400 | £129 | £1,271 | 9.2% |
| 100 | £2,800 | £129 | £2,671 | 4.6% |
| 200 | £5,600 | £129 | £5,471 | 2.3% |
| 400 | £11,200 | £129 | £11,071 | 1.15% |
How to interpret these numbers
For an agency doing only 5 to 10 allocations per month, £129 can feel expensive. At that stage, you are operating as a freelancer or micro-agency.
But as you scale: starting from 20 worker-shifts/month, the cost is easily justified; at 50 worker-shifts/month, it is clearly cheap; and at 100+ worker-shifts/month, the system costs only around £0.32 per timesheet, making the price almost irrelevant.
Is FitterFlow right for your agency?
- Not yet idealFewer than 10 worker-shifts per month, single admin, informal operations, no recurring volume, and no issues with lost paper sheets or invoicing errors.
- Already viable20 to 50 worker-shifts per month, multiple admins, recurring workers, and difficulty manually reconciling hours, bank details, and chasing WhatsApp timesheets.
- Extremely cheapOver 100 worker-shifts per month, multiple active jobs, high risk of payroll errors, and hundreds of messages and physical timesheets to keep track of every month.
Detailed plan comparison
Compare the published limits before creating your account or contacting sales about a custom plan.
| Feature | Free (£0) | Agency (£129/mo) | Custom |
|---|---|---|---|
| Worker Records | Up to 2 total | Up to 100 | Scoped to agency volume |
| Monthly Timesheets / Job Sheets | Not included | Up to 400 | Scoped to agency volume |
| Jobs | Up to 2 total | Unlimited | Scoped to agency volume |
| Agency Administrators | 1 | Up to 5 | Scoped to agency needs |
| Digital Signature Capture | Not included | Included | Included |
| Invoice Records and PDF Job Sheets | Not included | Included | Included |
| Pay Rules Engine | Not included | Standard operational rules | Scoped for advanced requirements |
| Implementation Support | Self-guided setup | Self-guided onboarding | Workflow mapping and launch support |
Pricing questions
Clarifying the limits and dependencies behind the published plan.