Sites and assignments change quickly
Coordinators need the current job, location and worker assignment to stay connected.
Construction labour operations
Construction Labour Agency Software UK
Manage site assignments, signed timesheets, pay rules and billing records for construction labour agencies in one controlled workflow.
Current workflow
How construction labour agencies usually manage the shift today
A coordinator confirms the site request, updates a spreadsheet, sends location details through WhatsApp, waits for a paper or photo timesheet, checks supervisor sign-off and then rebuilds the pay and invoice record later.
Where construction labour administration breaks
Paper job sheets arrive incomplete
Missing hours, breaks or supervisor signatures delay approval and billing.
Pay rules vary by job
Minimum guarantees, travel, mileage, parking, congestion and extras create manual calculation work.
A construction labour workflow built around evidence
The same operational record follows the shift from dispatch through field completion and office approval.
Create and assign the job
Define the site, shift and pay context, then assign one or more workers.
Send a private shift link
Give each worker mobile access to the assignment without exposing an agency dashboard.
Capture hours and signatures
Collect structured time, notes and both worker and supervisor sign-off.
Approve and prepare billing
Apply configured calculations and create invoice records and PDF job sheets.
Before and after
What changes in the construction workflow
Before
Site, worker, rate and supervisor details sit in separate admin records.
With FitterFlow
The job record keeps client site, assigned workers, shift details and rate context together.
Before
Paper job sheets or photos arrive late and need manual checking.
With FitterFlow
Digital timesheets keep hours, breaks, notes and both signatures on the assignment.
Before
Minimum hours, mileage, parking and congestion charges are recalculated by hand.
With FitterFlow
Supported rules and extras stay attached to the record before approval.
Before
Billing is reconstructed from messages, spreadsheets and job sheet images.
With FitterFlow
Approved records produce invoice records, signed PDFs and CSV outputs from the same workflow.
Operational outcomes
What the agency gains
- One record linking job, worker, timesheet, signatures and invoice.
- Less re-keying between messages, paper sheets and spreadsheets.
- Clear approval status before a timesheet enters billing.
- Searchable worker, job, invoice and operational history.
FAQ
Questions about this workflow
Can different construction jobs use different pay rules?
Yes. Jobs can carry configurable rate and payable-time settings plus supported allowances and extras.
Are worker and supervisor signatures required?
The approval workflow supports both signatures and requires them before standard timesheet approval.
Map one real construction labour agencies workflow
Create your agency account, configure the first records on Free, and upgrade when you need monthly timesheets and more capacity.