Hours arrive against the wrong job
Generic sheets do not always carry enough assignment context.
Timesheet capture
Digital timesheet software for staffing agencies
Connect worker hours, supervisor signatures, approval and billing in one controlled timesheet workflow instead of rebuilding evidence from paper, messages and generic forms.
Current workflow
Why generic timesheets create office work
A worker submits hours after the shift, the supervisor confirms separately and the office still has to match the sheet to the job, worker, client, rate and invoice status.
Symptoms this page addresses
Signatures are chased separately
Worker and supervisor sign-off can get split from the hours record.
Approval status is unclear
The office needs to know which records are complete, blocked or ready for billing.
A controlled digital timesheet workflow
The timesheet is not just a form. It is one step in a connected operational record.
Create the job and assignment
Define client, location, shift, worker and rate context first.
Send private mobile access
Workers open the assigned shift rather than a disconnected generic form.
Capture time and sign-off
Record start, finish, breaks, notes and required signatures.
Approve for pay and billing
Move complete records into supported calculations and invoice outputs.
Before and after
What changes when timesheets are connected
Before
Hours are submitted without reliable job context.
With FitterFlow
The timesheet stays attached to job, worker and client records.
Before
The office checks signatures in a separate thread.
With FitterFlow
Required signatures remain on the timesheet before approval.
Before
Breaks and extras are re-keyed into spreadsheets.
With FitterFlow
Structured fields and supported extras stay with the record.
Before
Billing is rebuilt after the approval decision.
With FitterFlow
Approved records feed invoice records, signed PDFs and CSV output.
Operational outcomes
Operational outcomes
- Less manual matching between workers, jobs and hours.
- Clearer approval state before billing.
- Searchable evidence for worker and client questions.
- A cleaner handoff into pay and invoice preparation.
FAQ
Questions about this workflow
Do workers need to install an app?
No. The workflow is built around private mobile web access for assigned work.
Can a timesheet include both worker and supervisor signatures?
Yes. Standard approval expects required signatures before the record moves forward.
Map one real digital timesheets workflow
Create your agency account, configure the first records on Free, and upgrade when you need monthly timesheets and more capacity.