Windows are short and non-standard
Builds can run late, breakdowns start immediately and actual hours differ from the plan.
Exhibition build and breakdown
Control short, intense exhibition assignments without rebuilding the paperwork later
Plan fitter crews around venue, build and breakdown windows, then keep actual hours, extras and sign-off attached to the assignment.
Current workflow
How exhibition fitter agencies usually work around a build
The coordinator confirms the venue window, sends stand details through messages, adjusts the crew as the build changes, collects actual hours after breakdown and then reconciles travel, parking and supervisor approval under time pressure.
The pressure points in exhibition work
Crews move between venues
Workers need clear assignment context while coordinators need a current view of who is attached to each job.
Travel and extras affect pay
Mileage, parking, travel and other additions must be preserved with the job sheet.
From crew dispatch to signed exhibition record
FitterFlow keeps each venue assignment auditable without imposing a generic clock-in model.
Plan build and breakdown jobs
Create separate operational jobs or shifts with their own location, timing and rate context.
Assign and brief fitters
Send private links containing the current job context to assigned workers.
Record actual time and additions
Capture hours, breaks, notes and configured travel or expense items.
Sign, approve and bill
Keep supervisor evidence with the record before producing invoice and PDF outputs.
Before and after
What changes in the exhibition fitter workflow
Before
Build, show support and breakdown details are mixed across messages.
With FitterFlow
Separate jobs or shifts keep each venue window, crew and rate context distinct.
Before
Crew changes are hard to trace after a late replacement.
With FitterFlow
Assigned fitters stay connected to the current job record and private shift link.
Before
Travel, parking and night work are added manually after the event.
With FitterFlow
Supported extras and rate context remain attached to the timesheet before approval.
Before
The office rebuilds signed evidence after the venue team has moved on.
With FitterFlow
Supervisor sign-off, PDF job sheets and invoice records come from the approved workflow.
Operational outcomes
What the agency gains
- Clear separation between build, show support and breakdown work.
- Actual hours and extras retained against the correct venue job.
- Signed records ready for office review after a fast-moving event.
- Reusable job templates for recurring exhibition workflows.
FAQ
Questions about this workflow
Can build and breakdown be tracked separately?
Yes. They can be represented as separate jobs or shifts so hours, workers and billing context remain distinct.
Can travel and parking be included?
Supported calculations include travel allowance, mileage, parking, congestion charges and other extras.
Map one real exhibition fitter agencies workflow
Create your agency account, configure the first records on Free, and upgrade when you need monthly timesheets and more capacity.